1432 Payroll administrators
Payroll administrators
Payroll administrators collect, verify and process payroll information, determine pay and benefit entitlements for employees, maintain accurate payroll records, and provide payroll information within a department, company or another establishment. They are employed by payroll administration companies and by establishments throughout the public and private sectors.
Example Titles
- account records clerk – payroll
- assistant paymaster
- benefits and pension plan officer
- benefits officer – payroll administration
- pay accounts clerk
- pay advisor
- pay and benefits administrator
- pay and benefits clerk
- pay clerk
- pay verifier
- payroll administrator
- payroll clerk
- payroll machine operator
- payroll officer
- salary administration officer
- superannuation clerk – government
- timekeeper – payroll
Main duties
Payroll administrators perform some or all of the following duties:
- Maintain and update employee information, such as records of employee attendance, leave and overtime to calculate pay and benefit entitlements, in Canadian and other currencies, using manual or computerized systems
- Prepare and verify statements of earnings for employees, indicating gross and net salaries and deductions such as taxes, union dues, garnishments and insurance and pension plans
- Prepare, verify and process all employee payroll related payments, including regular pay, benefit payments, and special payments such as bonuses and vacation pay
- Complete, verify and process forms and documentation for administration of benefits such as pension plans, leaves, share savings, employment and medical insurance
- Prepare payroll related filings and supporting documentation, such as year-end tax statements, pension, Records of Employment and other statements
- Provide information on payroll matters, benefit plans and collective agreement provisions
- Compile, review, and monitor statistical reports, statements, and summaries related to pay and benefits accounts
- Prepare and balance period-end reports and reconcile issued payrolls to bank statements
- Identify and resolve payroll discrepancies
- May be responsible for the development or implementation of payroll policies, procedures or processes.
Employment requirements
- Completion of secondary school is usually required.
- Completion of college or other courses in accounting, bookkeeping or payroll administrationor Experience in payroll administration is usually required.
- Payroll association certification may be required.
- Experience using a payroll system or software may be required.
Additional information
- Progression to supervisory positions is possible with experience.
Exclusions
- Human resources and recruitment officers (1223)
- Personnel clerks (1415)
- Supervisors of payroll administrators (in 1212 Supervisors, finance and insurance office workers)
- Benefits officer – government services (in 1228 Employment insurance, immigration, border services and revenue officers)
Source: This content has been taken from the official website of CIC
